Task Analysis (TA) is an important tool in your health & safety toolbox. It helps you to break down complex tasks into smaller, manageable steps while ensuring safety and efficiency. In this guide, we’ll explore what TA is, when and why it’s used, how to complete one effectively, and the benefits of using digital platforms for streamlined TA management.
A Task Analysis (TA), also known as a JSA or SWMS, breaks complex tasks into a sequence of smaller steps and actions. They are used as a planning tool to make sure all risks and controls are identified and appropriately managed for your job. A Task Analysis should describe how you plan to complete the job safely and proves that you are managing the risks effectively.
A Task Analysis should be used to identify and assess the hazards before each high-risk job to reduce the risk as much as possible. For repetitive tasks, you don’t need to create a new Task Analysis each time, as long as the prepared Task Analysis is relevant to the work being completed and understood by all persons involved.
Completing a Task Analysis helps to make sure all risks and controls are identified in each work step to improve safety and performance. It also ensures that the correct tools, people, and processes are identified before you start the job which minimises the risk of injury, provides a clear understanding to workers, and increases productivity.
To complete a Task Analysis, carry out the following steps:
Remember the Control hierarchy is:
It’s a simple and easy to repeat approach, where you can:
Manage subbies? If you are on our Premium, Complete or Project plus tiers you can even digitally collect TA’s from subcontractors without the fuss!
The TA template on the App guides you through a step-by-step creation process. It gives you the confidence that the potential hazards have been thought through, and that the appropriate controls have been put in place to eliminate risk where possible or minimised.
You can create a Task Analysis template in preparation for your upcoming works. This template can be updated with the job specific details. Creating a Task Analysis before arriving at the site and customising it for each job will set you up to quickly communicate with the team, manage the risks and get on the tools. When making your templates avoid ticking controls you won’t implement. The suggested controls list is not exhaustive, so make sure to include any additional controls you plan to use.
Once you have selected your hazards, the controls you will implement, and noted the steps you will follow to complete the task, hit SAVE. A HazardCo Task Analysis is then created, emailed to you, and saved securely in your App and Hub so you can easily share it with the main contractor and anyone else you may need to coordinate with.
If you need a hand getting started or would like more information on the HazardCo app read this blog or get in touch with the friendly HazardCo team today on 0800 555 339.
It’s never good to find out the hard way that there was a gas, power, water or communications line buried right where you needed to put something on your site! Safe excavation practices help you to get through the work without injury and avoid hitting critical services.
Digging blind is not the best way forward for your schedule or your safety, so we have put together some key notes for you to bear in mind when excavating to help save you some costs, time and help you to avoid tragedy.
Excavation work is referred to as any work involving the removal of soil or rock from a site to form an open face, hole or cavity, using tools, machinery or explosives. This includes open excavations, potholing, pit excavations, trenches, retaining walls and shafts and drives.
Employers have a legal duty of care to take reasonable actions to protect both the people and the services which may be affected by their work. Getting and using the appropriate information on the services is an important part of ensuring safe excavation on your site. There is a large range of options this can cover, so we will cover the basics in this article.
If you have more complex excavations and want advice then get in contact with us.
Remember any ground disturbance regardless of depth can damage infrastructure networks like gas, water, electricity so you need to get the right information to keep you & the utilities safe.
First, you need to get information on what the assets in the area may be. You can often get this information from BeforeUdig. This online system is the easiest way to request known plans from the asset owners. It is important to know that not all Asset Owners are members of BeforeUdig, so it cannot show you everything that is in the area of your excavation. You may need to contact any other asset owners directly to get hold of plans, drawings and information regarding their assets known positions prior to starting your work.
Wait to receive all information on the assets before commencing work, and only refer to plans that are current.
Once you have information on the assets, make sure the plans are with the workers on-site and that they have appropriate health and safety information and instruction. You should also isolate work around the underground assets from the public.
Pay attention to the clues around your site such as marker posts, inspection points and metres. Never assume pipes and cables run underground in a straight line or are at their correctly specified depth, and always assume all lines are live, even if they look as though they are abandoned or decommissioned.
Remember all digging activities can damage underground infrastructure. You should conduct a risk assessment for the task so that you can identify the hazards to focus on, and put in place suitable controls. Workers involved in the excavation need to be trained and competent to do their part of the work e.g the Excavator operator is appropriately licensed.
To minimise the risk of damage and potential loss of life, it’s best practice to follow the 5 P’s for safe excavation:
Remember to stay vigilant and watch for changes in the ground/soil as you dig.
If you’ve got a question about safe excavation or any other health and safety matter, the HazardCo Advisory Team is here to help. Give them a call on 0800 555 339.
The BeforeUDig NZ website has a tonne of resources available. Worksafe NZ also has a Best practice guide.
In the world of construction, its common for duties and health and safety responsibilities to overlap. This can be managed simply, you just need to be organised, proactive and ready to collaborate with everyone on site.
Business owners are required to manage the risk to health and safety of workers, other contractors or any visitors who might be affected by worksite operations.
On-site this means there can be a lot of overlapping duties, so the main contractor is responsible for coordinating with other businesses/trades/subcontractors so they can all meet their combined responsibilities. See the image below:
Duties can overlap in a shared workplace where more than one business and its workers influence the work on-site. There can be overlapping duties when business and workers do not share a workspace, see image below.
An example of overlapping duties when not sharing a workspace is in a contracting chain, where contractors and subcontractors provide services to a main contractor (or client) for a project but don’t necessarily share the same worksite.
Consultation. Cooperation. Coordination. The 3 C’s are here to make overlapping duties that little bit easier. Especially for businesses. Let’s break down how and why:
The duty to consult means getting together, planning ahead and identifying any underlying health and safety issues, risks and methods of controlling these risks around the work being carried out. Consultation could require discussions around:
This simply means working together and sharing information. Putting in place a system for managing and controlling risk in accordance with any ground rules laid down during the consultation process.
Making sure everything is working together as it should. Coordinating on what systems or processes will be implemented and how to control the risks.
It is important to note this isn’t about one business pushing all the duties on another. It’s about everyone involved working together to avoid duplication, and effectively manage health and safety risks.
What may seem like a hassle at first, is actually a huge benefit to on-site operations. For example certain contractors on-site will be better placed to identify risks that other contractors might not be aware of. In other circumstances, cooperation could save on cost with businesses avoiding duplication.
Keeping people safe should always be the top priority on any construction site. What’s more, health and safety law actually requires this to be the case. Aligning yourself with other parties, and knowing what safety systems are in place is vital and could save lives.
Seeking advice early on how you can help develop efficient strategies, and reading this article is the first step! To know more about safety on-site you can contact one of the HazardCo team today.
We’ve released some handy new tools to make managing your contractors and their overlapping duties really simple. Project Plus unlocks the HazardCo app for everyone to use on site , so your contractors can create and submit site reviews, toolbox talks and more. And the new pre-qualification tools included in the Complete plan will help with the heavy lifting when it comes to checking your contractors health and safety is up to scratch.
If you are a contractor and you have questions on how to best work with other businesses or the process you should follow, have a look at our working with other businesses blog.
Having workers engaged in work health and safety will help your business be a healthier and safer place for everyone, and performance and productivity increases. It’s a win-win!
Under the Health & Safety at work Act (HSWA), businesses have a duty to engage with workers and enable them to participate in improving health and safety. The business must:
Remember that your subbies are also considered your workers when they are working for you.
Together with your workers, you can determine the best way to meet these requirements. What is reasonable and practicable will depend on your workers’ views and needs, the size of your business, and the nature of its risks.
Businesses must:
When is engagement required?
You will need to engage and consult with workers who are directly affected by a matter relating to health and safety. This includes when:
It’s important to have meaningful and effective health and safety talks. It’s good for people and for business. This doesn’t mean hour-long talks or lots of documentation, it’s simply about approaching H&S with the right attitude and aiming to get everyone involved.
HazardCo makes it even simpler to do this with our ‘Toolbox Meeting’ feature on our HazardCo App – handy for making sure everyone on-site is keeping on top of what’s going on.
You can also check out the health and safety at work strategy for worker engagement, participation, and representation here.
If you need a hand getting started or would like more information, get in touch with the friendly HazardCo team today.
Any work undertaken near live overhead power lines carries the risk of electric shock. Touching a live overhead line with any part of the body, tools or any other equipment can cause serious injury and even fatality.
Make sure that you and your team are aware of the following steps that can be taken to manage the risk of an electric shock.
Forward planning is essential. Before work starts, the person in control should:
Disconnecting the electric supply for work between 0.5 metres and 4 metres
The safest option to eliminate the risk of electric shock is to temporarily disconnect a property’s electricity supply from the electricity distribution lines so that the overhead line to the property is no longer live.
Keep people informed so they can plan ahead
Find out who needs to know that the electricity supply will be temporarily disconnected. Such as:
Anyone who could be affected by the disconnection of the electricity supply should be told:
If work needs to take place near an overhead electric line then the worker’s body, their tools, and their equipment must be kept a safe distance away from the overhead line, else the electrical supply must be disconnected by the approved electrical retailer. This safe distance is known as the minimum approach distance, or MAD.
For more information around consent visit Section 10 of the WorkSafe Working near low voltage overhead electric lines guide.
Keeping you and your team safe at work is a priority, so make sure you are aware of the requirements of working near power lines. The HazardCo App Site Review resource has a list of electrical controls that should be in place to mitigate the risk of electrical hazards. If in doubt, you can give our team of Health and Safety Advisors a call on 0800 555 339.
Worksites tend to be filled with constant noise from tools and machinery. Work-related hearing loss is a real threat for many who spend the majority of their working lives on-site. While noise often means things are getting done, there is a downside to it. Hazardous noise can affect a worker’s physical and mental wellbeing including hearing loss, stress, and lower productivity. So to help you protect your hearing, here are a few helpful tips to manage noise.
Understanding what makes noise on-site, how it impacts people and different areas on site is critical. Ask yourself and your workers:
Once you understand the answers to the above, you can start putting plans and checks in place to monitor noise on-site.
Be sure to review the plan throughout the project, as different stages will create varying levels of noise.
The easiest way to decrease the effect of excessive noise on your site is to eliminate the source of noise completely. But, chances are this isn’t possible on a busy site.
The next best thing is to reduce noise.
A couple of easy ways to do this include:
Isolation involves creating a dedicated space for ‘noisy work’. This could be an enclosed room or area of site where all noisy work and machinery is used. This helps manage the noise by blocking the path of noise and reducing the levels that reach your team.
Having a good understanding of how machinery and tools operate can help modify processes to reduce noise at the source. Engineering controls can include choosing attachments or parts that are noise reducing, or changing the way machinery and tools are used.
Perfect for when you are running a large generator or a dedicated workspace, acoustic enclosures help to trap the noise within its barriers.
Setting up an acoustic enclosure that has 2 or 3 barriers/ walls can reduce noise.
What makes a quality acoustic enclosure:
With noise comes vibrations. These vibrations can be just as harmful as the noise itself.
Here are a few strategies to help decrease vibrations when using machines or power tools:
It’s not possible to escape noise on-site, however we can manage noise and put steps in place to help reduce the effect that it has on us while we’re working.
If you have any questions don’t forget to reach out to the team!
It’s no secret being a tradie is a very physically and mentally demanding job. With long workdays and weeks placing the body under intense physical and mental strain.
Worker fatigue is one of the biggest hazards on-site. Fatigue can come in many different forms and be caused by a number of different factors. While fatigue may not be avoidable in today’s busy cycle, it is important we recognise the signs of fatigue and steps to reduce it.
Because at the end of the day, a tired worker is a dangerous worker.
When you’re fatigued, you’re less alert and aware of your environment. This can lead to increased risk of errors resulting in injuries or incidents on-site.
On-site it’s both the individuals and the employers responsibility to recognise and reduce worker fatigue.
As an employer on-site you are required to provide a safe working environment, and reducing fatigue is included. Here are a few strategies for ensuring everyone stays fresh.
Workers are also personally responsible for turning up every day in the best mental and physical conditions possible, so that what they do on-site doesn’t affect the health and safety of others. Workers should:
Our bodies operate differently during the cooler and warmer months. During winter, fatigue levels tend to increase. With the colder temperatures, longer nights and reduced sunlight, our bodies naturally tend to shut down earlier in the day. During summer, we benefit a lot from longer days and more sunlight, however we need to consider fatigue due to hot weather and maintaining our hydration levels.
Fatigue is something that we all face in our busy work lives and is often unavoidable. However, it is critical we can recognise the signs of fatigue in ourselves or someone on-site.
By being able to recognise the signs and take the necessary steps to help is the best way to reduce fatigue-related problems on-site. If you have any questions don’t forget to reach out to the HazardCo team
Given how close we are to our neighbours over the ditch, we compare ourselves to Australia in almost every aspect. From sports and culture to economics and lifestyle, we like to think we can keep up with our big brother and show them a thing or two. However, the stark difference in workplace safety and our fatality rate, in particular, is a wake-up call for everyone working in high-risk industries.
On average, there are 73 work-related deaths in New Zealand each year. Relative to the number of people in employment, the NZ workplace fatality rate is double the Australian rate and hasn’t shifted in many years. The NZ rate is similar to those the UK experienced back in the 1980s, making it very clear there is significant room for improvement.
The gap between New Zealand and Australia is consistent across most industries and occupations. Looking at just the construction industry, the NZ fatality rate is 4.41 workers in every 100,000 compared to 2.93 workers in every 100,000 in Australia.
Our workplace injury rates tell a similar story. NZ injury rates reported by ACC have improved over time, however, the Australian rate is 25% lower, and the UK is 45% lower.
Behind these statistics are real people, with families and friends dealing with unimaginable loss when their loved one never returns from work. There is also a very real economic impact, with New Zealand’s workplace accidents and deaths costing the country $4.4 billion. If we could improve our workplace safety performance to match that of Australia, we would reduce costs by nearly $1 billion each year. With 137,939 people out of work in 2022 and receiving weekly compensation from ACC, our high injury rate is also contributing to labour shortage issues.
The 2023 State of a Thriving Nation report says that experts have identified “several factors generate more heat in the system overseas.” For example, in both Australia and the UK, the regulatory environment sets clearer expectations and is firm with enforcement. Australia also has more active trade unions and invests more in new technology.
New Zealand’s workplace fatality statistics are a wake-up call for everyone working in the construction industry, an area that accounts for a large proportion of all fatalities.
The best way to reduce fatalities is to Plan, Do, Check, Act. Focus on the risks on-site which could cause a fatality or a life-altering injury. They are the ones that you want to manage first. Remember, managing risks is more than just using PPE or putting in an administration control.
Looking at NZ construction industry safety statistics over the last five years, the areas that contribute to the greatest number of fatalities are;
These are areas of greatest risk and therefore the areas that should be monitored and reviewed most closely.
The construction industry has additional H&S challenges arising from the volume of contractors and subcontractors from various specialties that must work together on a single site or project. This was reflected in our 2023 member survey where just 66% of building companies agreed that “workers on site (including contractors) are reliable at following H&S procedures and managing/recording H&S where applicable.”
When it comes to how to improve safety engagement with workers and contractors on site, Evette McClure, H&S Advisory & Customer Support Lead at HazardCo says, “When you break it down, ensuring safety on-site can actually be quite simple – it all comes down to communication. Communication is at the heart of all important safety procedures, and it’s the foundation of effective safety management.”
“Good communication creates a culture where everyone is aware and works together. It makes it easier for people to raise concerns and find solutions. In the end, having a culture of strong communication is vital for preventing incidents and keeping everyone safe on the construction site. Just remember, as with anything, it all starts with you. You need to lead by example, start conversations, work together, and create an environment where everyone feels encouraged to participate. You need to be the one to make the change, because if you don’t, nobody else will.”
Although the comparison of workplace safety between New Zealand and Australia is concerning, it shows us that we can and should work to improve our workplace fatality statistics.
We have previously shared content on what to expect when your workplace is inspected by WorkSafe/SafeWork. Now – what happens in the event that your business has received a Regulator’s Notice from WorkSafe?
If the inspector does find an issue, you and the inspector will discuss what needs to be done to fix it. The three main outcomes issued by the inspector are an improvement notice, a prohibition notice or an infringement notice.
We’ve put together our top recommendations on what you can do after receiving a regulator notice.
Carefully read the notice and follow all the instructions listed in the notice. This is particularly crucial if it’s a prohibition notice, as it means certain work must be stopped immediately. Work is not to continue until the Inspector is satisfied certain action has been taken to make the activity/area safe.
Make sure the site entry report and associated notice/s are provided to the Director/ Owner of the Business. We also recommend sharing the notice with other project sites /areas of the business so that they can assess their area to see if similar issues are present or where there is room for improvement. This is a great way to improve health and safety across all areas and sites of the business and to demonstrate Health and Safety is a top priority for all.
Bring the notice to the attention of all persons whose work is affected by the notice (e.g. conduct a toolbox talk and record it in the HazardCo app). Discuss how the business will address the items and by when. We recommend you provide regular updates to the workers on this matter. If you have any Health and Safety Representative (HSRs) who represents workers whose work is affected by the notice, make sure a copy is provided to them.
Make sure a copy of the notice is put up and displayed in a prominent place at or near the part of the workplace where the affected work is being performed (and we recommend you communicate to workers where this can be located).
Promptly discuss with relevant suitable persons who will be involved in addressing the notice (e.g. conduct a meeting with management, supervisors etc) and prepare an action plan to address all items that have been highlighted in the notice. Regularly track action items for timely closeout.
Ensure you document and record discussions, meetings, and agreed actions. Record and track health and safety actions by creating and assigning tasks on the HazardCo Hub or on the App.
Collate all the evidence requested by the notice that will demonstrate you have addressed all the items listed and provide it to the Inspector prior to the due date for their review.
Remember HazardCo is here to help. Give us a call on 0800 555 339 and speak to our Health and Safety Advisory support team for further guidance.
We know that getting contractors involved in H&S is a big challenge for building companies and is exposing you to additional risk. That’s why we’ve created a number of new contractor management tools that will help you to manage your contractors before they begin working with you and while they are on-site. We’ve also made it easier to monitor your contractor’s H&S activity even if you’re in the office.
We’ve developed our Contractor Management system with feedback and input from all the major players in the industry to make sure it matches what kiwi home builders and tradies need. HazardCo’s Pre-qualification tools has been supported by Construction Health and Safety NZ (CHASNZ), the organisation who launched the Totika Pre-Qualification scheme.
CHASNZ, the organisation who launched the Toitika pre-qualification industry standard says “HazardCo’s Complete Plan is an excellent solution for home builders and trades to put in place for their contractors. The HazardCo system helps to grow H&S knowledge in a simple way that’s easily understood and actioned by home builders and trades. It aligns with the Tōtika standard, so those that undertake the Totika assessment after using HazardCo’s Pre-Qualification should find the experience much quicker and simpler”
Tōtika is an ‘umbrella’ scheme created by Construction Health and Safety New Zealand (CHASNZ). Totika independently approves NZ pre-qualification assessment providers to provide a central contractor/supplier register. If you’ve recently worked on a government job, or you’re worked in the Civil or Commercial sector, chances are you’ve heard of Totika and your business may be pre-qualified with a Totika member scheme.
We see it as a great fit with Totika to continue to support the H&S maturity and knowledge in a sector that can find it, at times overwhelming
Please note, HazardCo is not a Totika member scheme. If you’ve been asked to provide a Totika pre-qualification a HazardCo pre-qualification on its own will not qualify. .
Get peace of mind your contractors are good to go, with an automated system to pre-qualify your contractors, check insurance, trade qualifications and more. Because it’s automated, you won’t have to chase contractors for outstanding documents, and you’ll even get a notification if someone scans-in who hasn’t been approved.
Get your hands on all the tools and advice you need, from managing contractors and on-site inductions to making sure the crew has easy-to-use guided tools. You’ll know everything is covered, and saved in one place. No more photocopying, filing, looking for lost paperwork, and feeling like you are in the dark about the health and safety taking place on your sites.
As always if you have any question please reach out to the team today
