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We get it — figuring out what to do after an incident or near miss on-site can feel a bit overwhelming. One of the most common things our Advisory Team hears is, “Do I need to report this?” If it’s a notifiable event, you have a legal duty to let the Health and Safety Executive (HSE) know under Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) – Sounds like a lot of paperwork right? Not with HazardCo, our App makes it easy to log an incident or near miss and we’re here to guide you with what to do next!

Let’s break down RIDDOR in plain language. It’s basically the UK’s system for tracking workplace incidents and near misses.

What is a notifiable event?

RIDDOR stands for Reporting of Injuries, Diseases and Dangerous Occurrences Regulations. It’s the rules about which workplace incidents you need to tell the authorities about.

What needs reporting?

• When someone dies in a work incident
• Serious injuries like broken bones, amputations, serious burns
• When someone can’t do their normal job for more than 7 days  because of an injury
• Work-related illnesses
• Dangerous occurences that could have been serious e.g. collapse of a structure or scaffolding
• When a visitor or member of the public gets hurt and needs hospital treatment

Who’s responsible?

• Manager/Supervisor
• Self-employed folks
• Anyone in charge of a workplace

When to report?

• Deaths or serious stuff: pretty quick (reportable within 10 days)
• 7 day absences: reportable within 15 days
• Illnesses: once a doctor confirms it
• Near misses: right away

Why report near misses and incidents?

Every time you report an incident or near miss, you’re helping make the site safer. It’s not about pointing fingers — it’s about learning from what happened and stopping it from happening again. Everyone on-site has the right to know about any risks, and we all play a part in keeping each other safe.

Creating a culture where everyone feels comfortable reporting issues means better communication and fewer surprises.

How to report in the App

It’s easy:

• Open the HazardCo App
• Use the Report Incident feature
• Fill in what happened (photos and details help!)

Your report is saved in the Hub and kept on file while you’re a HazardCo member

What happens next?

The App will prompt you to give us a call if needed. Our Advisory Team gets a copy and will:

• Check if it’s a notifiable RIDDOR event
• Contact you if it is notifiable
• Guide you through how to notify HSE and help with any follow-up steps

We recommend:

• Taking photos of the scene, where appropriate
• Completing a Site Review
• Sharing learnings in a Toolbox Talk (both available in the App)

Keep records

You’re legally required to keep these records for at least 3 years. Logging everything in the App means it’s all saved in the Hub, organised and easy to access if you ever need it.

No one wants incidents to happen on site, but being prepared makes all the difference. Stay calm, follow the steps, and give us a call if you’re unsure. Our Advisory team is available 24/7 for serious incidents.

Got a question? Reach out to us today — we’re here to help.